Executive Assistant | Art Institution

Executive Assistant to Global Sales Director (12 month FTC)Location: 4 days per week in Central London (1 day per week from home)Salary: £60,000 – £65,000 DOE + bonus

Our client, within the art world, is seeking an Executive Assistant to support the Global Sales Director on an FTC for 12 months to cover a period of maternity leave. In this fast-paced, exciting and varied role, you’ll work very closely with the Global Sales Director of a prestigious institution, playing a crucial role in ensuring the smooth running of the Director’s professional and personal affairs.

Please note that significant experience within the art world is crucial for this role.

Key Responsibilities:

• Manage and update the Director’s professional and personal calendars, ensuring seamless scheduling.
• Coordinate complex travel arrangements, including visas, itineraries, and accommodations.
• Oversee expenses, process invoices, and manage budget adherence.
• Handle personal tasks such as event planning, gift purchasing, and key date reminders.
• Maintain office efficiency by liaising with Operations and IT for supplies and tech support.
• Prepare reports, presentations, and board meeting documentation.
• Gather and analyse sales and financial data to support decision-making.
• Coordinate cross-functional meetings with gallery staff and external stakeholders.
• Assist in sales processes, including creating sales PDFs, processing invoices, and maintaining digital records.
• Support client research and ensure smooth client interactions.
• Manage event guest lists and coordinate client tickets.

Key Requirements:

• Proven experience in the art world is essential.
• Extensive experience as an Executive Assistant.
• Ability to multitask, prioritise, and thrive in a fast-paced environment.
• Accuracy and efficiency in scheduling, documentation, and communication.
• Handling confidential information with the utmost integrity and discretion.
• Comfortable with MS Office, CRM systems, and social media management.
• A proactive mindset with the ability to anticipate needs and solve problems before they arise.

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